2025-03-03T11:50:30.917

Executive Assistant to the Management Team
Birkirkara, Malta
Meliteh Recruiting is hiring an Executive Assistant to the Management Team for one of our clients to join their dynamic team on a full-time basis in Malta. This role is essential in ensuring the smooth execution of administrative and operational tasks, allowing the management team to focus on high-level decision-making and strategic objectives. Role Requirements: • Minimum of 3 years of experience in an administrative role, preferably supporting managers or executives • Strong written and verbal communication skills in English • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software • Exceptional organizational, planning, and time management skills • Ability to adapt to changing priorities in a fast-paced environment • Strong ethics, integrity, and attention to detail Main Duties: • Maintain and organize office documents, files, databases, and confidential records • Prepare reports, presentations, and briefs with a high level of professionalism • Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-ups on action items • Handle daily administrative tasks efficiently • Manage executive schedules, including meetings, appointments, and travel arrangements • Respond to executive requests and inquiries promptly and professionally • Assist in implementing efficient administrative practices to enhance operations • Support front desk duties when required • Oversee administrative processes related to compliance, including ISO standards, industry certifications, and ESG principles • Manage policies related to insurance claims, renewals, and follow-ups • Maintain up-to-date records and documentation for regulatory and operational compliance Benefits Package: • Full-time contract • Competitive salary • Professional development opportunities • A dynamic and supportive work environment Application Process: • Meliteh Recruiting screening • Client screening • Face-to-face interview We welcome all applications, but please note we will only contact candidates shortlisted in the second round.